what is time management?
Time management is a process of organizing and planning how to divide your time between specific activities. Good time management enables you to work smarter -not harder- so that you get more done in less time, even when time is tight and pressure is high. Failing to manage your time damages your effectiveness and causes stress leading to unproductive.
How to manage office time better:
1.Plan ahead
Know what you need to accomplish by the end of the day. make a list of the things to do that day early enough.
2.Be ready to re-access
Solid plans for the day can be interred with by new projects and deadlines. stay calm and re asses your day. you may think you don’t have time to stop and think about how to get things done but you will have to take a few minutes to think. this will actually save time because you will know how to handle everything that comes your way.
3. Make priorities
Tackle the toughest most important or urgent project first so that you make sure they are done well. eliminate destruction i.e. cell phones.
4. Break it down
break down your projects into individual tasks rather than looking at them as a whole.
5. Keep your desk clear
You may have your to do list & schedule in order but to be your best your desk should be in order too. when your desk is in organized your mind will be organized too. there will be ease access and retrieval of what you need
6. Do not disturb
If you do not need to be disturbed because you are are working on a sensitive project you can have your own office , you can out a “Do Not Disturb” sign on the door.
“A man who dares to waste 1 hour of time has not discovered the value of life”
Charles Darwin.
7. Just say no
Being a team player is is encouraged at the work place but at times a good sport can be overwhelming. in order to effectively manage your time there are times when you have to say ‘no’. choose tasks that are most significant and will have the biggest impact on you and your work and say yes to those that are more weightier. remember to be polite.
8. Don’t be afraid to delegate
In case there is a lot to do and deadlines to meet you can politely reach out to members of your team and simply ask for help. but if the project is a sensitive issue that require you to be over their shoulder all the time its advisable not to delegate such.
9. Reflect
At the end of the day take time to reflect on what was accomplished. what worked and what did not work did you reach your goal? this is important because it will help you plan for the future .